WORK WITH US

• Support the organisation of:
  • In-person practical course days (wine tasting days).
  • Supplementary online theory sessions.
  • One-week seminars in Austria, Germany and the UK.
  • Introductory courses for candidates interested in applying for the programme.
• Ensuring all relevant resources are prepared for events (tasting equipment, documentation, name badges, printing, etc.).
• Providing students with logistical information for all study programme events.
• International travel to these events will be required.
• Liaison with MWs and students in advance of events, communicating start times, location, etc.
• Onsite support at events, including AV support, room set up, decanting wines, etc.
• Raise POs for MWs delivering the sessions, and ensure invoices are received.

• Providing excellent customer service to students who have queries about their study programme journey.
• Managing the student email helpdesk, ensuring that a member of the education team responds to all applicant and student queries within a timely manner. This will involve escalating queries, where appropriate.
• Oversee the mentor allocation process: Ensure that all students have access to an MW mentor who can support them. Where required, finding new mentors from the MW pool.

• Respond to queries from potential applicants to the MW study programme, supporting them through the application process.
• Act as secretariat for the admissions committee, including setting up meetings and writing minutes in a timely manner.
• Provide administrative support for the admissions process including: checking applicant qualifications, logging when references have been received and providing access to the entrance exams.
• Provide data to the admissions committee to enable them to make decisions about accepting applicants onto the programme.

• Ensure that all students have up to date records on the IMW’s database, including all historical data.  
• When required, provide the IMW with information on individual student journeys (e.g. how many attempts at the exam, etc.).
• Support with improvements to the database where required.

• Supporting Head of Operations to procure study programme wines, including contacting vendors, raising POs, arranging delivery and returning stock where required.
• Arranging shipment of wines for course days and seminars, including drafting commercial orders.
• Instruct IMW cellar on packing instructions for all events.
• Managing stock in the IMW head office storage room: Ensuring that leftover stock is used appropriately; keeping a database of all stock in the store room.
• Ensure accurate log of all wines in IMW cellar, including running stock reports and updating the database regularly.

• Ensuring programme deadlines are adhered to and updating any central programme calendars.
• Raise purchase requisitions, approve and convert purchase orders in advance of the committing to / or booking venues or suppliers.  
• Ensure invoices, delivery notes, etc. are provided to finance team in a timely manner.
• At year end to provide accrual details to ensure all costs are accounted for.

• Working with other members of the education team to support on projects (e.g., assignment marking or exam delivery).
• Attending events (where required) to support wider team. For example, awards/annual Bordeaux tasting.

Essential:

• Excellent IT skills (MS Word, Excel, Outlook, PowerPoint)
• Very strong attention to detail
• Excellent written and spoken English
• Excellent communication skills, verbally and in writing
• Previous administrative experience
• Able to prioritise and organise own work and work under pressure
• Experience of safe manual handling and lifting
• Strong team player

Desirable:

• Experience of using a database (e.g., Microsoft Dynamics / salesforce)
• Experience in events administration
• Experience in a membership or educational body
• Keen interest in wine
• Experience of stock control

• Salary: £25,000 – £28,000 per annum

• Place of Work: 6 Riverlight Quay, Kirtling Street, London, SW11 8EA – hybrid office/remote working

• Status: Permanent

• Must have right to work in the UK.

The Head of Finance & Resources (HoFR) is a key leadership role within the IMW and member of the Senior Management Team.

The postholder will work alongside the Executive Director (ED); Head of Operations; and Marketing and Communications Manager. They will report directly to the ED and may also from time-to-time report directly to the Treasurer and other members of Council (Board equivalent).

Finance
The post holder is responsible for the leadership and delivery across all aspects of financial management within the IMW, the MWEC (Endowment Company) and the IMW North America (IMWNA). The HoFR provides high quality and strategic advice, information, analysis and interpretation to Managers, Council, and budget holders to underpin effective decision-making and meaningful performance management. The HoFHR will be accountable for delivery of finance reporting, maintaining financial controls to support governance, meet statutory requirements and lead on budget setting, cost improvement and productivity.

HR & People
The HoFR will support the ED by leading on the administration of the HR function within the Institute. The post holder will provide effective line management, guidance and support to the Finance Officer and the Governance and Office Coordinator, including agreeing and reviewing annual performance objectives by way of the annual appraisal process.

Premises
Take overall corporate responsibility for the Institute’s premises. Ensure the safety of all staff, members and visitors to said premises. This includes ensuring that staff who work from home are provided with equipment and support to be able to work effectively from their own premises.

IT and Digital
Work closely with the Head of Operations to develop and maintain a cross-organisational IT Strategy that will enable the Institute to better achieve its Mission and Strategy. Identify resource needs; source suppliers; purchase equipment and deliver/commission training as required

Executive team responsibilities
To attend regular Senior Management Team meetings and to contribute to decision-making on the wider activities of the organisation.
To act as a senior advisor to the ED, Senior Management Team and the Council on issues related to Finance, IT, and Premises.

Essential
Qualified Accountant (ACA, ACCA, CIMA) or other relevant qualification

• Track record of achievement in a senior strategic-level financial management role.
• Demonstrable financial acumen and a thorough understanding of best practice in setting and managing budgets and oversight of day-to-day financial management, including auditing.
• Experience of managing a central resource function (IT, data, HR, premises).
• Proven track record of building, developing a team, and managing high-performing teams.
• Exceptional written and verbal communication skills and ability to articulate complex arguments and to adapt tone and content to a variety of audiences.
• High levels of integrity, professionalism, resilience, accountability and commitment to The IMW’s mission.
• Highly numerate with a strategic outlook capable of implementing plans and drilling to the heart of proposals and projects.
• Self-assured, internally motivated and passionate team player driven to succeed and make a difference.
• An interest in wine would be an asset.

• This is a permanent, full-time role (5 days per week)
• Salary up to £70k per annum for an outstanding candidate
• Pension 8% employer contribution (after 3 mths / completion of probation)
• Annual leave 25 days (plus bank holidays)
• Mixture of office and at home working (currently 3 days in the office, 2 from home)
• Training and development